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When the audit of a project could happen?

b) It can be audited even after the project clousure, up to two years

When does an external audit takes place in a project?

During the lifecycle or at any time up to 2 years after the final payment of the project through the European Court of Auditors.

Who does internally audit?

It's an audit performed by a body’s staff rather than an independent certified public accountant; the internal auditor’s (IA) function is separate from that of authorising officer and accounting officer. The IA is designated by the institution, which it must advise on how to deal with risks. It issues independent opinions on the quality of management and control systems, and recommends improvements.

Which statement is true?

a) The objective of an audit is for an auditor to evaluate or measure a subject that is the responsibility of another party against identified suitable criteria b) The objective of an audit is to express a conclusion about a certain subject that provides the intended user with a level of assurance about that subject c) Both answer 1 and 2 are correct

Which statement is correct?

c) The Court of Auditors shall examine the executive agency's accounts

When can the Court of Audit (ECA) audit a grant?

Always. The Court’s audit is continuous; it may be carried out before the closure of accounts for the financial year in question. It is based on records and may also be carried out on the spot. Always through the lifecycle of the project; also, the European Commission can perform an audit always 2 years after the final payment.

Can the Court of Audit audit a grant?

Yes!

What is the deadline for the Authorizing Officer by Delegation to produce the annual activity report covering the previous budget year?

a) End of March

What is the frequency of regular summarty reports/updates on each project prepared by Commission Aid Task Managers?

b) Every four months

What is the difference between a commitment and a payment?

Commitments are the cumulative value of contracts that the European Union is authorized to make in a given year (~estimations) and to provide certain amounts of funding for specific activities. Payments are the amounts that are actually available to the EU budget for the year in question.

According to REGULATION (EC) No 1049/2001 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL regarding public access to EP, Council and Commission documents, what is the proper medium for a document?

a) Written on paper b) Stored in electronic form c) Stored as a sound, visual or electronic recording d) A, b and c are all correct

Which documents shall not be published in the Official Journal?

a) Sensitive documents

You work for the European Commission and you receive a so—called initial application to access some documents. The applicant is a person of Canadian nationality who asks for documents for his company, which has been registered in Italy. What do you do?

After the registration of the application, I have 15 working days to grant access to the document and provide an access to it, or, in a written reply, I have to state the reasons for the total or partial refusal and inform the applicant, that he has the right to make a confirmatory application. In exceptional cases, the time limit can be extended by 15 working days but the applicant shall be informed about the reasons.

You receive a letter from a grant beneficiary in your capacity as an EC project officer. What is your reply deadline?

15 days. The EU institutions are obliged to respond within 15 working days. In exceptional cases, for example when you request a large number of documents, an extension of 15 additional working days may be applied to your request.

You want to access a document of the Commission and you have sent your application (initial application), which was registered and acknowledged by the Commission 16 working days ago. You haven't received any written reply to your application since then. What is your next step in this case to have access to this document?

I am entitled to make a confirmatory application. 1. An application for access to a document shall be handled promptly. An acknowledgement of receipt shall be sent to the applicant. Within 15 working days from registration of the application, the institution shall either grant access to the document requested and provide access within that period or, in a written reply, state the reasons for the total or partial refusal and inform the applicant of his or her right to make a confirmatory application Failure by the institution to reply within the prescribed time-limit shall entitle the applicant to make a confirmatory application. Failure by the institution to reply within the prescribed time limit shall be considered as a negative reply and entitle the applicant to institute court proceedings against the institution and/or make a complaint to the Ombudsman, under the relevant provisions of the EC Treaty.

Choose the INCORRECT answer concerning public access to sensitive documents

b) The sensitive documents are not accessible for the public, but they are fully accessible for the staff of an EC institution

You work for the EC and you received a so-called initial application to access some documents. The applicant is a person of Canadian nationality who ask for documetns for his company, which has been registered in Italy. What do you do?

c) After the registration of the application, I have 15 working days to grant access to the document and provide an access to it, or, in a written reply, I have to state the reasons for the total or partial refusal and inform the applicant, that he has the right to make a confirmatory application. In exceptional cases, the time limit can be extended by 15 working days but hte applicant shall be informed about the

You made a confirmatory application to access a very long document with a European Institution. Your application has been acknowledged and registered 16 working days ago, but you havent received any written reply to your application sine then. This means that

b) The institution has refused your application and that you have the right to institute c ourt proceeding against the institution and/or make a complaint to the Ombudsman

You want to access to a Commission document, but your initial application has been partially refused. What are your options?

a) I have 15 working days having received the Commission's reply to make a confirmatory application asking the Commission to reconsider its position

Choose the INCORRECT answer concerning public access to EP, C and C documents

d) If a document is easily accessible to the applicant, the institution does not have to formally answer the application